Summer 2021 Staff training is underway so that means that the first week of camp is very close! Checking in your camper is a process we are constantly working to improve. While we do our best to make it seamless and smooth, it does help to know what to expect. Even if you have been dropping your camper off at Asbury Hills for years, we suggest reading through this just to refresh your memory! As always, any questions can be emailed to Sarah, our Summer Camp Director.
Station 1: The Gate
This station is located at the gate entrance. You’ll be waiting behind the gate until we begin registration and open the gate. We typically open the gate as soon as we are ready for check-in so we appreciate your patience! You’ll get an email prior to arrival with an exact time based on your camper’s last name.
Station 2: Card Table
This station is down the hill after you enter the gate. These staff members will greet you at your car and ask for name(s) of your camper(s). Each camper will have a Green Card that you will get from this station. Green Cards are very important! These cards tell our staff which camp your camper is registered for, which cabin they will be staying in, if they have a balance, if they are missing forms, if they have medications, etc. There are also last minute questions on the back that our staff will ask to see if any information has changed since you submitted your forms. At this station, our staff will be sure to run through the registration process and clarify any questions. There will also be a quick symptom screening for all people in your vehicle. If anyone presents with any symptoms of COVID-19, as defined by the CDC, we will have to ask you to go back home.
Station 3: Rock Pile
This station is a holding station. In order to avoid cars getting backed up and causing excessive traffic, you will wait at this station until a runner is available.
Station 4: Card Tent
This station is in the grass across the road from the Office. The staff at this tent will be checking your Green Card(s). If you answered yes to any of the last minute questions on the back of your Green Card, a red card will be placed on your windshield. If you are missing any forms, or need to drop off medications, a red card will also be placed on your windshield. If you have a balance or want to add money to your camper’s camp store account, you will take care of that at this station.
If you answered no to the last minute questions, you aren’t missing any paperwork, you don’t have a balance, you don’t have any medications to drop off and you don’t want to add any more to your camper’s camp store account, a staff member will sign the bottom of your Green Card.
If you are leaving the Card Tent with a signed Green Card, you will be directed by the traffic attendant to head to your cabin or lodge. If you are leaving the Card Tent with a red card on your windshield, the traffic attendant will direct you to the MASH Unit.
Station 5: MASH Unit
If you have a red card on your windshield, the traffic attendant will direct you to the MASH Unit. At the MASH Unit, a staff member will greet you and ask to see your Green Card. The Green Card will tell the staff member exactly why you have the red card on your windshield and they will be able to get everything squared away. Please be sure to have any missing forms completed and ready to hand to our staff members. If your campers have medications, please make sure they are out and ready to give to the nurse. Medications should be in the original containers and clearly labeled with your camper’s name.
Once everything is taken care of at the MASH Unit, a staff member will sign the bottom of your Green Card and direct you to a traffic attendant. The traffic attendant will direct you to your camper’s cabin or lodge.
Station 6: Traffic Attendant
There will be a traffic attendant who will be able to direct you towards your camper’s cabin or lodge. From here, you will drive to your camper’s cabin or lodge. We have two pods of cabins and Rice Lodge where campers stay during the week. There will be traffic attendants and staff members to direct you on where to park and assist with unloading your camper’s belongings.
Remember to have your Green Card handy–your camper’s counselor will be asking for it. This is a final check to make sure we have everything we need to ensure your camper will have a fun and safe week with us! This year, we are asking parents/guardians to stay in their cars while our staff help campers with their belonging and move into their cabins. If you’d like to get out and hug your camper goodbye, we ask that you stay close to your car and wear a face covering. Once your camper is unloaded and you’ve said your goodbyes, you are free to head home and let us enjoy spending the week with your camper!
As you head out, there will be staff members to show you the way out and answer any last minute questions.